With any project there are inherent risks but there are different risks when you consider the people working on the project. Here are 3 ways that your staff add risk to projects you are working on and a few simple tips to help you overcome them.
Project schedules rely on an accurate estimate of what can realistically be achieve in a timeframe. When your estimates go wrong, your timeline will never be delivered. Great estimates need time which most companies don’t allow enough time to initiate projects and start the project management cycle.
Some of the common issues with poor estimating include:
All of these points can be easily addressed and will significantly reduce the risk to your project schedule. Think about the estimating processes and ensure they are robust enough to counteract the inherent risk of having a single, over-starched resource.
As, humans, we are inherently social, however we aren’t always that good at communicating. Miscommunication is coming, especially in teams who use instant messaging or online project management tools. These tools add immense value to a project but need to be managed and used effectively.
Potential risks with communication include:
Poor communication leads to project risks as managers don’t have all of the right information leading to delayed and wrong decision making. Ensuring that all members of the team understand the tasks they need to complete, when they need to be completed and how they should communicate what is going on will help projects develop more efficiently and effectively.
In an ideal world, project managers would be able to have all of the best people to work on their project however that isn’t how it always works out. This is normally due to a number of factors, not least the availability of experts who understand the subject matter of the project.
This leaves projects managers with the task of delegating jobs to the best suited people.
Resource risks include:
These issues are normally considered part f the leadership function of a project manager but they are still very real risks that could be effectively managed through the risk management process.
People are a necessity in completing any project but it always pays to be aware of the risks that people can bring to a project. These are often not spoken about but are sometimes more important than the risks identified by the project manager.
Simple steps, a transparent way of working and good communication will help to identify and resolve many of these potential problems before they become major risks to your teams success.